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The Letters of Recommendation Guide

Who to ask, when to ask, and how to get a letter that actually helps.

By David Tashjian · Post-bacc pre-med student · Last updated June 2026

Letters of recommendation are one of the few parts of your application written by someone else — which is exactly why they carry weight. A strong letter corroborates the story your essays tell. A generic one quietly hurts you. This guide covers who to ask, how many you need, when to ask, and how to set your writers up to advocate for you effectively.

How Many and What Kind

Requirements vary by school, so always check each one, but a common, safe combination is:

Many undergraduates also have access to a committee letter — a single packet assembled by their school's pre-health advising office. If your school offers one, use it; admissions committees expect it when it's available.

Post-bacc and non-traditional applicants: If you've been out of school for years, recent post-bacc professors and current supervisors matter more than undergraduate professors who barely remember you. Prioritize writers who know your current self.

Who to Actually Ask

The best letter writer is not the most famous or highest-titled person you know — it's the one who knows you well and likes your work. A lecturer who saw you grow over two courses and office-hour conversations will write something far more convincing than a department chair who knows you as a name in a 300-person lecture. Choose relationship over prestige every time.

When to Ask

Ask six to eight weeks before you need the letter submitted — earlier is better, since professors are busy and quality letters take time. The ideal moment to plant the seed is while the relationship is fresh: at the end of a course you did well in, or after a meaningful research or clinical stretch. You can ask them to write it later, but locking in the "yes" early protects you.

How to Ask

  1. Ask in person or over a thoughtful email. Be direct: "Would you be able to write me a strong letter of recommendation for medical school?" The word "strong" gives them a graceful way to decline if they can't.
  2. Give them a yes/no out. A lukewarm writer will produce a lukewarm letter. You want enthusiastic advocates only.
  3. Make it easy. Provide everything they need in one tidy package (see below).

Build a "Brag Packet" for Your Writers

Even a writer who likes you can't remember every detail. Hand them a short document that makes writing easy:

Why this matters: The easier you make it, the better and faster the letter. You're not being pushy — you're being helpful, and good writers appreciate it.

Logistics

Most letters are uploaded through services like Interfolio or sent directly to the application service (AMCAS, AACOMAS). Waive your right to view the letter when given the option — confidential letters are taken far more seriously by committees. Send a polite reminder about a week before the deadline, and always follow up with a genuine thank-you note once it's submitted.

Red Flags to Avoid

Letters for Non-Traditional and Post-Bacc Applicants

If you've been out of school for years, the standard "two undergraduate science professors" advice can feel impossible — those professors may barely remember you. Don't force it. Admissions committees understand non-traditional timelines, and a vivid letter from a recent post-bacc instructor who taught you last semester beats a hollow one from an undergraduate professor who can only confirm you attended. Prioritize, in order: current post-bacc science professors, current clinical or work supervisors, and a physician who has watched you with patients. If a school's stated requirement seems incompatible with your situation, email their admissions office and ask — most have a documented process for non-traditional applicants.

The Committee Letter vs. Individual Letters

Some undergraduate institutions (and many formal post-bacc programs) offer a committee letter — a single document, assembled by the pre-health office, that summarizes and often bundles your individual letters. When your school offers one, schools expect it, and not using it can raise questions. If your school doesn't offer one (common for non-traditional applicants), that's completely fine — you simply submit individual letters, and committees won't hold its absence against you. If you're unsure, ask your pre-health advising office directly how their process works and when their internal deadlines fall, since committee letters often require you to start months earlier than you'd expect.

How Letters Are Submitted

Most letters reach application services through one of a few channels: Interfolio (a paid dossier service that stores letters and sends them on your behalf), the AMCAS Letter Service (where writers or your school upload directly), or a school-specific portal. Set each letter up correctly in your application by creating a "letter entry" and giving your writer the unique ID or upload link they need. Always waive your right to view the letter when given the option — confidential letters carry far more weight, because committees trust that they're candid.

Key takeaways

Frequently Asked Questions

How many letters do I need?

Most schools want three to five. A common set is two science professors, one non-science professor, and one physician or clinical supervisor — but always check each school's specific requirement.

What if a professor says yes but seems unenthusiastic?

Consider asking someone else. A lukewarm "yes" often produces a lukewarm letter. Phrasing your request as "a strong letter" gives reluctant writers a graceful way to decline.

Can I submit more letters than required?

A small number of extra, high-quality letters can help, but don't pad your file. Two outstanding letters beat five mediocre ones, and some schools cap how many they'll read.

When should I waive my right to view the letter?

Almost always. Confidential (waived) letters are taken far more seriously because committees trust they're honest. Choose writers you're confident will advocate for you, then waive.

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